This document has
been prepared by the Barn Theatre to assist you, as the hirer, in publicising
your event. It also sets out the requirements of the theatre regarding
publicity and will help you to provide the theatre with the appropriate
publicity material in a timely fashion. It is designed to be used in
conjunction with the publicity package which will be issued to you later
BELOW MUST APPEAR ON ALL YOUR PUBLICITY WHICH MUST BE APPROVED BY THE
THEATRE PRIOR TO USE:
1. Barn Theatre, Oxted
2. Theatre logo
3. Event title
4. Inclusive dates
5. Performance times
6. Ticket prices and box office www.barntheatreoxted.co.uk, including
a phone number for ticket sales/queries
This can be accessed here (.doc, .gif,
or if requested supplied by the theatre. It can be scaled if necessary
but please ensure it is of an appropriate size to be prominent. Please
do not make any other changes to it.
The hirer is also
responsible for originating and distributing all publicity and advertising
for their event. However, the Barn Theatre can offer the following services
to help publicise the event under the following conditions:
1. WHAT'S ON BROCHURE
- Where complete information is received on time it will be included
in the quarterly 'What's On' brochure. The theatre will be soliciting
information at least two months prior to publication of the brochure
(not two months prior to the event). The brochure is published in February,
May, August and November and if you wish to take advantage of this service
you must provide assistance with filling envelopes on the appropriate
Sunday 'Stuffing' morning.
2. POSTERS - Printing
of posters is the responsibility of the hirer but please ensure that
all the information listed above is included. We also ask that where
possible all posters and leaflets/handbills carry the same design. The
quantity of posters ordered is at the discretion of the hirer, but if
the guidelines set out in the publicity package issued by the theatre
are followed, you can expect to distribute approximately 3000 leaflets/handbills/flyers,
70 A4 posters and 20 A3 posters. Distribution is the responsibility
of the hirer, but wherever possible the theatre will display A4 posters
appropriate to the event, one month prior to it, in the foyer.
Indiscriminate advertising (fly posting) is prohibited and the hirer
shall be deemed responsible for such advertising. Any event advertised
by fly posting within the District of Tandridge is liable to immediate
Council prosecution of the hirer and loss of deposit.
There is an A-board outside Planshop on Station Road West (Mike
Sutton's). One side of the board is taken up by a large version of the
What's On, posted by the theatre and the other side is available to
hirers. Your poster may need to share with others so please insert it
in the best way possible and if there is not room for all posters, chronological
order must take precedence.
- When possible the theatre will display leaflets supplied by the hirer,
in the foyer one month prior to the event. It may also be possible to
include (approx. 1900) A5 size leaflets in the quarterly Barn Theatre
News mailout, subject to weight limit and timing. It you wish to take
advantage of this service you must provide assistance with filling envelopes
on the appropriate Sunday 'Stuffing' morning.
4. FOYER/BAR DISPLAYS
- The theatre will endeavour to make available to the hirer the centre
foyer notice board for the display of photographs etc. during the event.
Please do not put up or remove posters or other advertising from the
other boards or remove leaflets from their holders as the theatre has
an obligation to other hirers to advertise their events.
5. ADVERTISING -
The hirer is responsible for placing any editorial and advertising in
newspapers or magazines. Inclusion in the diary listings in Parish and
other magazines will be sought by the theatre where possible.
6. BARN THEATRE
NEWS – Subject to space limitations, the theatre will publish an article
(supplied by yourself) advertising your production in the quarterly
Barn Theatre News. You will be informed of the latest copy date for
this article. The service is free.
7. eNEWS - If you
wish to include any society/hirer specific item taking place in the
following month, (or for which there is a specific need for earlier
advertising), please e-mail Carolyn Rowley on firstname.lastname@example.org
by 15th of the preceding month. Any item should be no longer than 100
words and may include a small image if required.
8. ANSWERPHONE SERVICE
- During the run up to the event the theatre will include details in
its answering service where possible.
9. WEB SITES - If
the complete information is supplied in a timely fashion, details of
your production can be placed on the Barn Theatre web site. Where possible
the theatre will post appropriate details of your production on various
events websites and the Barn Facebook page.
For further information
please do not hesitate to contact the Publicity Director, Carolyn Rowley