The Barn Theatre,
25 Bluehouse Lane, Oxted, Surrey
RH8 0AA.

Tel: 01959 561811
Email: barntheatre
@btinternet.com

 

 

Technical information

Stage Plan
Stage Lighting
Sound Operation
Backcloths


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Stage Plan Click on this link to download an Adobe Acrobat file.

Stage Lighting Click on this link to download an Adobe Acrobat file of the standard lighting rig.

1. Introduction.

Hirers must provide their own competent and experienced operator/technician(s)/assistant(s). Unauthorised use of the stage lighting installation is expressly forbidden and no person considered to have insufficient experience will be permitted to operate any equipment or make modifications or additions to the equipment installed. Any Hirer wishing to use the installation must make enquiries of the Company for advice in advance. The appropriate keys must be collected by arrangement with the office or via the Lighting Director (lights@barntheatreoxted.co.uk) only and are not transferrable under any circumstances unless permission is given by the Lighting Director.

Only authorised personnel are allowed in the lighting box. Details of your lighting designer/operator and any assistants must be supplied to the Lighting Director (lights@barntheatreoxted.co.uk) for approval at least four weeks before your booking commences. At the appropriate time they will then be given a walk-round/overview to ensure they are aware of all the requirements. The senior approved lighting technician must be on site at all times the lighting equipment is in use. Trainees must be approved by the Lighting Director before their involvement in any production is confirmed.

All requirements regarding safe use of ladders and stepladders and lone working must be adhered to.

A plan of the standard layout is located in the lighting box or can be downloaded from this web site.

Proposed lighting plans must be approved by the Lighting Director before any additional equipment is hired or brought to the theatre. No additional wiring of any kind, temporary lights or other equipment is to be used without obtaining the approval of the Lighting Director. Any such equipment will be required to have an up to date PAT label or have been certified as safe by an appropriate Trustee/Director. The Theatre reserves the right to carry out its own test.

Hirers wishing to use the facility of the two follow spots located on the gallery MUST provide operators.

At the conclusion of the period of hire, the lighting installation MUST be restored in accordance with the standard layout with designated lanterns re-positioned, re-plugged to the correct channel, re-set, re-focussed and fitted with the appropriate gel. All other equipment must be tidied away to the correct storage location. Please note that whilst we try to ensure everything is as it should be at the commencement of each hiring, this is not always possible. In these cases it is your responsibility to ensure all the requirements in these guidelines are fulfilled. Please e-mail lights@barntheatreoxted.co.uk detailing any lamp replacements and any particular incidents or equipment faults.

Lighting equipment must not be removed from the theatre without the express permission of the Lighting Director (lights@barntheatreoxted.co.uk)

2. Lighting Designer/Operators Duties.

The Lighting Designer/Operator is responsible for the operation of the entire theatre stage lighting system and the senior approved lighting technician must be on site at all times the lighting equipment is in use.

In addition to this, the Lighting Operator is required to assist in any emergency evacuation as detailed in the Terms and Conditions.

3 System Description and Instructions.

The Theatre is equipped with 48 10A dimmer circuits distributed via 15A socket outlets. The installation is controlled from a Zero 88 Leapfrog 48 desk. The desk is powered via an Uninterruptible Power Supply (UPS) which should be switched off when the desk is powered down. The maximum of 63 amps per electrical phase must not be exceeded at any time.

The lighting desk must be securely padlocked to an immovable object at all times. During the set-up and rehearsal period it may be moved to the auditorium but to avoid possible theft or damage must not be left there unattended for long periods of time or overnight. No sticky tape is to be affixed to the lighting desk.

Lighting bars are located above and to the side of the auditorium, in fixed positions and over the stage, including one PWB, which may be repositioned to a limited extent if required. A cyclorama 3 circuit batten is installed upstage together with 6 Miltec 2 battens and a further 4 circuit batten is positioned mid-stage.

In addition to those designated on the standard layout, a wide range of luminaires are available for Hirers to use as they require. Spare lamps are provided. Safety chains/bonds are provided for all lanterns and these must be used at all times. Colour frames are stored separately and a wide range of cut gels are freely available for use provided that these are filed correctly after use. New gels may be cut from the rolls available but the Theatre cannot be responsible for providing alternative colours or sizes. It is the Hirer's responsibility to obtain the appropriate materials. Please ensure that all gels are numbered and filed correctly on completion of a production. The LED Parcans lighting the auditorium aisles are fixed and must not be moved to another position.The LED Parcan side-lights may be moved minimally but must not be moved from the 'bay' in which they are sited.

Other lighting effects available include LV track mounted mini-spots, UV fittings, strobe, mirror ball and music responsive disco lanterns. Two 2kw follow spots are installed in the gallery.

A range of 15A extension cables is available. Releasable ties are also available and must be used to support cables tidily and safely on the rigging and elsewhere. These ties should not be cut. Cables must be coiled and tied neatly bef
ore returning to store; any damage must be reported and faulty cables set aside. Under no circumstances may plugs or sockets be removed from cables. Any sticky tape used to identify cables must be removed at the conclusion of the period of hire.

Independent Approved Lighting Technicians

Carolyn Rowley
(Lighting Director)

lights@barntheatreoxted.co.uk 01883 744810
Phil McKerracher phil@mckerracher.net 0208 773 4294
   
 

 
     

 

Sound Operation

1. Introduction.

Hirers must provide a competent Sound Operator for the duration of their production who must be approved by a Director/Trustee. For productions where the sound system is not being used for the performance, the operator must at the very least be able to operate the pre-show, interval and after show announcements and assist in clearing the car park at the end of the performance as detailed below.

The sound installation in the theatre is based around the sound mixer and a number of amplifiers and is run from the sound box at the front right hand side (facing the stage) of the gallery. The system has been designed to cater for differing requirements of users of the theatre, providing basic background music and public address announcements, show music/effects (fx) and full show reinforcement.

The Theatre has a loop amplifier system which is entirely self-contained, picking up via microphones over the proscenium, and available for use by patrons with hearing aids, this system must be switched on for ALL public performances, regardless of whether there is any other use of the sound installation.

2. Sound Operators Duties.

The Sound Operator is responsible for the operation of the entire theatre sound system, including the main P.A./reinforcement and effects installation, the Canford Tecpro net communication system and the backstage relay system (locally under the control of the Stage Manager).

In addition to this the Sound Operator is required to run the pre show, interval and ending announcements (on CD, see below for more detail) to help front of house get the audience seated by curtain up and to ease congestion in the car park after the show finishes. This is an important duty to ensure smooth running of the performance and to enhance our patrons' experience of the theatre. It is not optional.

3 System Descriptions.

The system is controlled by the 24-channel mixer and can be broken down into separate sub systems, as described below -

a) Public Address / Background Music.

The background music system is based around a Talisman 1001 amplifier serving 100 Volt line loudspeakers placed in the auditorium and foyer areas. The bar speaker system is served by its own amplifier situated in the control room adjacent to the stage, fed via an aux send from the main sound desk. Switches allow the auditorium and foyer to be addressed independently or together. There is a microphone in the sound box, routed through the mixer (see below) into the Talisman and bar amp. Background music can also be routed through this mixer into the P.A. system. The background system is not designed to provide high levels of sound and should not be used to provide stage FX or music.

b) Show FX / Music.

This system consists of a double CD player, and a Mini Disc player / recorder. These are routed through the mixer and feed three pairs of loudspeakers in the auditorium, plus a fourth pair mounted at high level at the rear of the stage.

The Mixer controls the various sources via faders, which are labelled accordingly.

Note:-
Details regarding P.R.S. returns are given in the hirer's pack given out by the Theatre Management.

There is also a set of SFX CD's available on request and which should be returned after use. On no account are these CD's to be taken out of the theatre.

c) Reinforcement System.

The system is primarily for use in musical presentations to enable the voices of performers to be heard over the orchestra. There are 5 shotgun and 3 boundary effect microphones available which can be placed across the front of the stage on stands.

These are patched into the stage boxes, on the proscenium columns either side of the stage. These microphones should only be placed once all construction etc. on the stage is completed to avoid dust and mechanical damage. There are also three Shure SM58 vocal microphones which can be hand held or used on stands as required.

Finally, there are 8 radio microphones (tie clip type) which can be hired for use plus one hand held mic. freely available in the theatre, by arrangement with the Barn Theatre Management. Mics. are assigned as follows: - Ch. 1-5, float Mics. Ch. 6-14 radio Mics. The usual configuration is noted on the strip at the foot of the mixer. Radio Mics come into the mixer via their receivers which have to be switched on (also do not forget to turn on the individual transmitter packs! These require batteries which are the responsibility of the hirer). The mixer is equipped with eq., aux. sends and pan control, etc. two reverb units are available and can be patched into the signal route as required.

Radio Mic Frequencies (MHz) as of 02/07/2010
1. 800.000
2. 806.000
3. 786.000
4. 796.000
5. 866.500
6. 863.500
7. 863.100
8. 867.000

These frequencies must not be changed.

Tape outputs are available for recording direct from the desk (check copyright of material / performance before recording!).

To use the equipment, first check that the "Auditorium Ring" circuit breaker in the Stage Manager's box is on, then switch on the master switch and socket outlets sited on the rear wall of the sound box. The various pieces of equipment will then come on. They are normally not switched off independently but if any individual piece of equipment does not work, check that it is on first.

The amplifiers are situated in the lighting Control Room at the rear of the balcony and must be turned on AFTER the main desk and turned off BEFORE the desk is powered down, to avoid damage to the speaker installation. The four amplifiers are labelled front, mid & rear auditorium plus the Bass Bin driver which can be left switched off if not required (i.e. for situations where only vocal reinforcement is required).

Cue discs etc. and test the system before the audience arrive, problems can usually be sorted out before curtain up, and it is very much more difficult to rectify faults afterwards!

Before the show liaise with the Front of House Manager over the house calls. Theatre time is taken to be the radio controlled clock at the stage managerís position, please make sure you are synchronised with this. Every effort should be made to ensure that the show goes up promptly; it is essential that you liaise with FOH & with your Stage Manager on this point

Important note: -
There are CDs provided to make the pre show and interval announcements. The pre show announcements run for 15 minutes ending at curtain up. The interval announcements run for 20 minutes. The FOH manager has control of an interval bell, make sure that your calls coincide with this, or that the bell is rung on your calls. There is a track on the CD to run at the end of the show, marked "Car Park" which asks drivers to check they are not blocking in people behind them in the car park. (Not all patrons leave immediately and those waiting for cast members often forget they may be causing congestion in the car park).

After the show, to avoid congestion in the car park, liaise with front of house and be prepared to announce registration numbers as required, ideally using the hand held radio mic. from the car park. This must take precedence over clearing up and/or retrieving mic. packs from performers at the end of the show. After your production return all microphones to their cases with batteries and tape etc removed, leads
and stands to the control room, CD's to their cases provided. Please leave the sound box and control room tidy and ready for the next use.

Important note: -
In the event of a fire or other emergency requiring evacuation of the theatre the Sound Operator will be required to make an announcement over the P.A. to inform the entire theatre (front of house & backstage) how and where to evacuate to. There is a special red CD marked up "Emergency Evac. Announcement" which will continue to repeat the announcement at 2 minute intervals for approximately 30 mins. This should be used whenever directed by the Stage Manager/Front of House Manager.

Liaison with Front of House staff and the Stage Manager will assist in the evacuation, The Sound Operator should also ensure that the balcony is empty before making his/her way to the assembly point.

Important Note: -
There is an overall sound level limit set by Tandridge District Council within the auditorium, to be measured at the centre of the hall, of 110 Decibels ("A" scale). This level must not be exceeded AT ANY TIME during rehearsals or public performances. The continuance of the theatre's licence depends on this and it is the responsibility of the Sound Operator to ensure that this level is not exceeded. A sound level meter is available for checking sound levels, by arrangement with the Sound Director or any member of the Theatre Management. The Management reserves the right to demand that the levels be turned down at any time and if levels are exceeded despite warning, to pull the plug! YOU HAVE BEEN WARNED.

Defective headsets / belt packs / leads etc. should be reported to the Stage Manager and / or Duty Manager.

If you have any problems or equipment does not operate correctly, please speak to the Duty Manager or call Mike Sutton via the office.

If you require more information please contact the Lighting or Sound Director/ Trustee

Independent Approved Sound Technicians

Mike Sutton
(Sound Director)
mike@planshop.co.uk 01883 722088
John Chinnock johntchinnock@btinternet.com 01883 743402


Backcloths

Cloth No. Size Side 1 Side 2
2 12'6" x 22' Snow covered house (Xmas) New York 1890 (Street scene)
3 15' x 20' Baker St (15' wide) Village green (Panto, full width) (view 2)
6 12' x 20' Pine forest/rocky path (Brigadoon) (view 2) Folkestone seafront (amateurish)
30 12' x 22' Desert/palm trees (Panto) Into the wood
31 12' x 22' Ugly sisters bedroom (Panto) Spooky cave interior (Panto)
32 12' x 22' Carribean beach, palm trees (Panto) dddd
33 12' x 22' London docks (Oliver, incomplete) Yonkers N.Y. 1890 (Gypsy) (view 2)
34 12' x 22' Posh restaurant interior Mississippi River with boat
35 12' x 22' Oklahoma, woodlands Dress shop interior
36 12' x 22' US rail depot 1930 (Gypsy) Bali Hai (South Pacific)
(view 2)
37 12' x 22' Distant castle on mountain (Panto, spooky) Portsmouth Harbour 1830
38 dddd Classic Greek courtyard with distant views ddd
39 ddd

Old Peking (Panto)
(view 2)

dd
40 ddd Chinese garden with bridge (Panto) (view 2) ddd
41 dd London scene (Janie Harris) dd
42 dd Houses of Parliament (Iolanthe) (view 2) dd
43 dd Magic pool (Iolanthe) (view 2 & 3) dd
44 dd French street scene (unfinished) dd
45 dd London's East End Grand interior staircase
46 dd Forest tea party dd
47 dd Black & white classical country scene (Pimpernel) (view 2) dd
48 dd Grey mottled cloth (Pimpernel) Garage interior (Sweet Charity)
49 dd Central Park. N.Y. (Sweet Charity) dd
50 dd Cornish cove & St. Michael's Mount (Pirates of Penzance) (view 2) dd
51 New Xmas Cloth
52 Exterior of La Scala Opera House
53 Cornish ruin
54 Highgate Hill
55 Up in the trees
56 Cinderella fireplace (2 halves, velcroed)
57 London skyline circa 1870
58 Trouville Plage 1900
59 Bois de Boulogne 1900
60 English walled garden with views beyond
61 School corridor with lockers Grand house with conservatory
62 Terrace Sound of Music
63 Cloisters Sound of Music
64 Snow covered mountains Sound of Music
65 Yorkshire Dales Calendar Girls